Vaccine Champions: Prepare

The Vaccine Champion Program
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Put the resources in place

The key collaborators in the Vaccine Champion Program include:

  • Program staff are the team that organizes and leads the champion program.
  • Healthcare system leadership are the decision makers who can decide to allocate time and resources within the system.
  • Vaccine champions are the “face” of HPV vaccine improvement efforts. They lead Announcement Approach Training (AAT) workshops and support their colleagues to improve.
  • Clinic staff are the participants in AAT workshops and have direct patient interactions.

Gain healthcare system leadership support

To prepare for the Vaccine Champion Program, first gain healthcare system leadership support. Their support is critical to securing the necessary resources to implement the program.

  1. Meet healthcare system leaders to build relationships and buy-in to the program.
  2. Work with leadership to identify clinics to participate in AAT workshops. Healthcare system and quality improvement (QI) leaders will identify target clinics and secure buy-in from clinic managers.

Identify vaccine champions and secure protected time

  1. Work with healthcare system leaders to identify potential champions to lead AAT workshops. QI and healthcare system leaders identify who will coordinate with the program staff and who will be trained to facilitate AAT workshops.
  2. Secure protected time for champions to work on improvement efforts. Vaccine champions are busy professionals who juggle many competing demands. Even the most passionate champions may not participate without protected time from the healthcare system for their QI work.

What other quality improvement leaders are saying

“I recruited people that I knew had a strong interest in vaccines and luckily they were very much interested in participating as the champions.” – Healthcare system QI lead

How to Identify Champions

When looking for vaccine champions in your healthcare system, focus on staff who:

  • have clinical experience
  • work closely with team members across the clinic or system
  • are passionate about improving vaccination
  • are recognized for leading vaccine improvement efforts
  • represent different training or healthcare system roles (e.g., nurses, Advanced Practice Providers, QI specialists, physician leads)
  • have time to devote to vaccine improvement projects

Prepare champions

Next, get your champions ready to lead HPV vaccine QI efforts.

  1. Get champion buy-in to lead AAT workshops. Although healthcare system leaders will identify potential candidates, it’s important to get buy-in to the project from the champions themselves.
  2. Train champions in an AAT facilitator orientation session. Champions learn how to lead AAT workshops in their own clinics. Contact the HPVIQ team to find out how to schedule a facilitator orientation session.
  3. Program staff meet with champions to debrief about the facilitator orientation, answer questions, and discuss logistics and scheduling using the Planning logistics slide deck.
  4. Champions practice delivering the AAT at least twice using the AAT slides and script provided by the HPVIQ team after the orientation session.

Time check

Champions will need:

  • 2.5 hours to be trained to deliver the AAT
  • At least 2 hours to practice delivering the AAT
  • 1 hour to deliver each AAT workshop in clinics

Resources

Planning logistics slide deck

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